- No need to increase your office space
- No need to buy any hardware/software
- No need to hire any full-time employees
- No need to worry about sick leaves
- No need to worry about employee benefits
- No need to worry about high salaries
Even though most employers pay Virtual Assistants more per hour than they would pay employees to do the same work, it usually ends up costing employers more to hire employees. When you hire an employee, you will have to pay a number of expenses that you don’t have to pay for Virtual Assistants. The table below illustrates the differences in costs associated with full-time employees versus a Virtual Assistant. By converting full-time jobs into virtual jobs, you can save a lot of money while still meeting your daily requirements. You save the cost of benefits and overhead that would have to be applied to an employee’s wage. Because Virtual Assistants are usually more experienced, more efficient, and better connected than the employee, you’ll need to devote far less time to the project to get the same results. No more paying for socializing, extended lunches, or smoke breaks. Your employee’s 8-hour day can be crunched into 4 hours with a Virtual Assistant. Simply put, you should contract with a Virtual Assistant because it is more cost effective and Virtual Assistants go above and beyond the normal assistant’s duties to impact their own productivity.
A good Virtual Assistant should provide you with a background check or allow you to do one on them. They should be able to provide you with a signed contract such as a work for hire agreement to protect your company from directly or indirectly disclosing any information about your company pertaining to customer lists, contacts, financial data, sales data supply sources, business opportunities for new or developing business plans, passwords, or trade secrets. Everything must be kept confidential when working with a Virtual Assistant.
If you are going to use a worker from another country, make sure you are familiar with the cultural differences that exist there. Workers in foreign countries for example, are more likely to agree to take on a project at a much cheaper price, even if it is above what they are capable of as they tend to have a harder time saying no. While English is commonly spoken in some of the major countries supplying Virtual Assistants, don’t assume that your potential Virtual Assistant is fully fluent in English, or any other language that you may require. In fact, it’s best to go into the search process assuming the opposite.
Look for a clear and concise response to your job posting or request. The candidate should clearly detail the skill and experience he or she has and how it suits your requirements. Put some kind of time frame on your requests and make sure that it is clearly communicated to your Virtual Assistant. If, for example, you need some Internet-based research or help answering emails, then indicate how long your Virtual Assistant should work on the project and then let the person know that he or she should get back to you with progress report. This way you can both keep tabs on how your Virtual Assistant is performing and quickly recognize any bottlenecks in the work process.